Papercloud – cloud-based document management software

Simple to use | easy to access | safe & secure

As Papercloud, our cloud-based document management software (DMS) solution, is accessed via the web, it requires no installation or maintenance, and is updated automatically. Plus, it is truly unique, in that it retains the look and flexibility of working with paper and also incorporates existing Microsoft Windows and email structures.

Read about some of the key software features and benefits of Papercloud, as well as read our FAQs below.

Alternatively, if you’d prefer a server-based document management system, read about our other option,  Volume.

Data access, input & retrieval

Cross-platform compatibility – enabling Papercloud to be accessed across any device.

Data Imports – pre-existing data can be imported directly into the software.

Data retention – data can be retained within ‘bins’ inside the software or deleted permanently.

Microsoft integration – enabling documents to be retained in their native format with version control.

Optical character recognition (OCR) – OCR automatically identifies words, phrases, policy numbers, dates, etc. within document images (TIFFs & JPEGs), PDFs, Word, Excel, emails and most electronic file formats; making searches quick and easy.

Printing – the virtual printing option means you can directly print into Papercloud.

Scanning – supporting both local/USB multifunction devices and network scanners, images can be directly scanned into Papercloud.

Templates – easily replicate existing file structures, to reduce admin time and provide business file consistency.

Security in the cloud

Backups – updates and backups are live and automatic, with multi-site redundancy over numerous geographical locations – meaning no single point of failure.

Bank level security – Papercloud is fully secure and encrypted with multi-layered data security, so you can be confident your data is safe and secure.

Individual user logins – logins are email address based, with audit trails accountable to individual users.

ISO27001 – being accredited to the international standard for information management; ISO 27001, means you can be confident of our quality and standards of software and data security.

Ransomware resilient – if you were to be unfortunate and get infected on your machine by the likes of ransomware, you would simply need to reset it and then reconnect to your data, which is stored in the cloud. No data is lost or held to ransom.

Tracking and auditing – system audits monitor user actions, document tracking and movement, page tracking and document change/version control, providing full document history by both document and user.

Frequently asked questions about cloud document management

Answer

Licences are billed per user. For R500 per user per month we include your support, cloud storage and free upgrades for life. Licence fees for larger companies can be quoted on request. Contract term is on a month to month basis.

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Here are just a few of the reasons: minimum downtime, unlimited storage, scalable on demand, always up to date, no patching required (updates), no user maintenance, fully managed by product specialists, provides an optimum performance, automatic failover and on-demand access.

Answer

Our cloud architecture scales on demand, so Papercloud document storage and usage are both unlimited.

Answer

Yes. Data can be extracted from the document management software by request.

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Yes – all actions taken in the software are audited and tracked by the user’s login details. We conform to the internationally recognised standard for information security management; ISO27001.

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Set up is almost instant, as no installation is required. Take the first steps towards going paperless and call us today on 031 717 2680.

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Accreditations