The Evolution of Document Management
Why Choose Volume?
Volume Anywhere allows you to take selected files out of the office in a password protected, read only format on most media including CD’s, flash drives, laptops etc. This data can have an expiry date built in for added security. Volume anywhere is an integral part of the software.
Microsoft Office integration
Automatically capture and store emails, Word and Excel files. Capture mail merge documents as they are generated in Word and store automatically. Hold all Word and Excel amendments using automated change control. All this without the need to index. Automatically capture and store emails, Word and Excel files. Capture mail merge documents as they are generated in Word and store automatically. Hold all Word and Excel amendments using automated change control. All this without the need to index.
Automatically file quicker. With full OCR and text search capabilities, Volume automatically identifies words, phrases, policy numbers, dates, etc. within document images (TIFFs & JPEGs), PDFs, Word, Excel, emails and most electronic file formats; making searches quick and easy.
Training videos streamed direct to your desktop
‘How To’ training video links are available from all screens, linking to either short informative training videos lasting a couple of minutes, or Knowledgebase documents with easy-to-follow picture guides.
You will love Volume so much you won’t want to go back to filing the old way.
With many years of experience, we can import documents from almost any data source. These include existing and defunct document management systems, data stores, on-line data repositories (Amazon for example), Windows folders and Outlook. Our expert software technicians make the transfer quick and easy, with test imports available free of charge.
Locked recycle bin
Documents can never be deleted from Volume Should a document be deleted, it will go into the user’s recycle bin where it remains. Recycle bins can be included in system-wide document searches, all of which are governed by system security.
Tracking & auditing
Full document history by document and user System audits monitor user actions, document tracking and movement, page tracking and document change/version control. All levels of audits contain hyperlinks directly to the document in question.
Automated option for swift file setup Keep files clear, concise and consistent. Restrict the user’s behaviour, so you always know where things are.